Privacy & Cookie Statement

ART[s] Software BV and its affiliated companies (ART[s] Software BV) respect your privacy and will process your personal data securely and carefully, in accordance with the General Data Protection Regulation (GDPR). This statement explains which personal data ART[s] Software BV processes, for what purpose, how ART[s] Software BV handles this data, and how long the data is retained. It is advised to read this privacy and cookie statement carefully. 

 The entity responsible for processing personal data is ART[s] Software BV, located at Pauluslaan 110, (2204CB) Noordwijk, registered in the Trade Register of the Chamber of Commerce under file number 95715681. The legal representative is Ms. SME Jansen. 

If you have questions about your privacy, you can contact ART[s] Software BV via info@artsgallery.nl. For additional information about data protection, visit www.autoriteitpersoonsgegevens.nl. 

Personal Data 

 ART[s] Software BV processes personal data as defined in Article 4 of the GDPR. Personal data refers to any information that can provide details about identified or identifiable individuals. If the personal data concerns individuals under 16 years of age, parental or guardian consent is required for the adjustment, deletion, or other processing of personal data. If you believe ART[s] Software BV has collected personal data about minors without permission, please contact them. The data will then be deleted. 

Personal Data, Legal Grounds, and Purposes 

Personal data is processed primarily when you enter into an agreement with ART[s] Software BV. Additionally, your personal data is processed for billing and accounting purposes. These data are collected through personal conversations, email contact, or via the booking system on the website. 

The personal data ART[s] Software BV may process includes: 

• Company details (e.g., Chamber of Commerce number and/or VAT number)
• First and last name
• Address details and, if different, billing address
• Phone number
• Email address
• Payment details
• Other personal data actively provided, such as in correspondence or over the phone

Purpose of Processing: 

ART[s] Software BV processes this data for the following purposes: 

• Addressing you correctly (e.g., Mr./Ms.) and using your name
• Sending offers from ART[s] Software BV
• Contacting you via phone or email if necessary to provide services
• Sending newsletters
• Executing the agreement you have entered into
• Handling your payment
• Informing you about changes to services
• Fulfilling legal obligations, such as accounting, billing, and tax declarations

ART[s] Software BV processes your data based on consent, a contract, legitimate interests, or legal obligations. Personal data will not be processed in a manner incompatible with the purposes for which it was collected. 

Data Retention Period

ART[s] Software BV retains personal data only as long as necessary to achieve the purposes for which it was collected. Personal data is stored until the statutory retention period, unless otherwise required (Article 5 GDPR). For invoices and financial administration, a 7-year retention period applies under tax regulations. After this period, the data is deleted or anonymized. Cookies are stored for the duration of your browser session. Reviews are deleted upon request.

Sharing Personal Data with Third Parties

ART[s] Software BV does not share personal data with third parties unless necessary for executing an agreement, meeting accounting obligations, or complying with legal requirements. These third parties are bound by confidentiality agreements or legal obligations. ART[s] Software BV may enter into processing agreements to ensure a similar level of security and confidentiality. ART[s] Software BV does not sell personal data to third parties.

Third parties that may process your data include:

• External partners (e.g., postal and delivery services, software companies)

• IT partners for website hosting and maintenance

• Debt collection agencies, if necessary for claims

• Payment services and systems

• Booking systems

• Accounting software and accountants

• Telecommunication providers

Automated Decision-Making 

Personal data is always processed by a person. ART[s] Software BV does not make decisions with significant consequences for individuals based on automated processing, such as decisions made by computer programs or systems. 

Your Privacy Rights 

You have the following rights regarding your personal data: 

• Right to information (Article 15 GDPR)
• Right of access (Article 15 GDPR)
• Right to rectification (Article 16 GDPR)
• Right to erasure (Article 17 GDPR)
• Right to restrict processing (Article 18 GDPR)
• Right to data portability (Article 20 GDPR)
• Right to object (Article 21 GDPR)
• Rights regarding automated decision-making and profiling (Article 18 GDPR)

 To exercise these rights, send a request to info@artsgallery.nl. ART[s] Software BV will assess your request and respond within 30 days. If your request cannot be fulfilled, you will be informed of the reason. To verify your identity, ART[s] Software BV may request a valid ID. Please black out your photo, MRZ (machine-readable zone), passport number, and BSN number for privacy. 

If you have a complaint, you can contact the Dutch Data Protection Authority via https://autoriteitpersoonsgegevens.nl/nl/contact-met-de-autoriteit-persoonsgegevens/tip-ons. 

Cookies 

ART[s] Software BV uses cookies on its website. Cookies are small text files stored on your computer, tablet, or smartphone during your first visit to the website. This privacy statement applies to cookies and similar technologies. 

Necessary Cookies: 

These ensure the website functions correctly, such as: 

• _GRECAPTCHA (Google): Differentiates between humans and bots.
• CookieConsent (arts.gallery): Saves the user’s cookie consent status.

Marketing Cookies: 

These track user behavior for targeted advertising: 

• _ga, _gcl_au (Google): Send data to Google Analytics to track users across devices.
• lastExternalReferrer (Meta): Tracks how users arrive at the website.

 Cookies that are not strictly necessary are only placed after you give consent by clicking “Agree” in the cookie notification. You can disable cookies via your browser settings. Deleting cookies may affect website functionality. 

For questions about cookie usage, contact info@artsgallery.nl. 

Social Media Buttons 

The ART[s] Software BV website includes social media buttons (e.g., Instagram, Facebook, LinkedIn) to share content. These buttons use code provided by the social media platforms. ART[s] Software BV advises reviewing the privacy statements of these platforms to understand their data processing practices. 

Security 

ART[s] Software BV takes appropriate technical and organizational measures to secure your personal data against loss, destruction, or unlawful use. If you suspect misuse of your data, contact ART[s] Software BV. 

Liability 

This privacy and cookie statement only applies to personal data processed by ART[s] Software BV for the purposes described herein. ART[s] Software BV accepts no liability for the functionality or content of third-party websites or services. 

Changes to This Statement 

This privacy and cookie statement was last updated on December 12, 2024. ART[s] Software BV reserves the right to amend this statement. The most recent version is available on their website. If changes affect how your personal data is processed, you will be notified via email.